Get Replenishment Form

To replenish refers to refilling a depleted cash box in a petty cash system. A petty cash box or drawer is usually assigned a fixed amount of petty cash, which is the maximum amount of cash that should ever be found in it.

Petty cash replenishment occurs when funds are added to a petty cash box. The amount of the replenishment should be sufficient to bring the cash balance of the cash box back up to its designated balance.

A request by the petty cash custodian for a company check in order to return the amount of currency and coins in the petty cash box to the amount shown in the general ledger account.

2 Instructions for Replenishing a Petty Cash Fund Compile the petty cash receipts (see below). Attach the receipts to the corresponding Petty Cash Receipts Summary Form. Fill out an Accounts Payable Check Request. Electronically process a Petty Cash Voucher in ARC​.

Petty Cash accounts should be replenished in December of each year regardless of the balance of cash.

Replenish means to return the amount of actual cash in the petty cash box back to the amount appearing in the general ledger account Petty Cash. This is done whenever the amount of actual cash in the petty cash box is low and at the end of each accounting period.

The custodian is responsible for replenishing the Petty Cash Fund on a regular basis or when the cash fund is running low. Petty Cash is a loan from Banking & Merchant Services, which means the money spent must be replenished at least once to bring the Petty Cash Fund back to its authorized balance.