Get New Hire Reporting

Online. Use e-Services for Business to submit a Report of New Employee(s) (DE 34). Submit a paper report of new employees by mail or fax using one of the following options: ... Mail. Mail or fax your paper DE 34 to: Employment Development Department. ... Fax. Fax your form to 1-916-319-4400. Additional Resources.

Federal employers report New Hire data directly to the National Directory of New Hire.

Federal law mandates that if a state chooses to impose a penalty on employers for failure to report, the fine may not exceed $25 per newly hired employee.

Federal and State law requires employers to report newly hired and re-hired employees in Minnesota to the Minnesota New Hire Reporting Center.

Report New Hires (Be sure that boxes 8 and 10 are completed with the employer's information.) Fax the W-4 to 1-800-692-4473, or mail a copy to the Minnesota New Hire Reporting Center, P. O. Box 64212, St. Paul, MN 55164-0212. Other reporting methods include printed lists or new hire reporting forms.

All employers are required to report every employee and independent contractor working in Ohio to the Ohio New Hire Reporting Center within 20 days of the date of hire.

New hire reporting is a process by which an employer reports information on newly hired employees to a designated state agency soon after the employee's date of hire.... Visit the website to obtain and complete Form SS-5. Call 800-772-1213 to obtain the Form SS-5. Visit a local SSA office.

Both the new hire and the employer need to fill out sections within the new hire's first day of employment.