Get Check Reissue Request Letter

If a Department advises that a check has not been received, the next process is a Stop Payment/Reissue. Those requests may be directed to Accounting Services, Construction and General Accounting Unit, ten business days from the payment date. Accounting Services will then notify Accounts Payable to reissue.

Stop Payments/Reissues is done when an employee's check is lost, staledated, or mutilated. This cannot be used to correct a name or address. In the case of staledated checks, the original check should be sent back to Payroll Services.

If you're sure the check is lost, call the issuer and let them know. Then arrange for another check to be picked up or re-issued. Be warned, it can take some time – even weeks – for a replacement to be issued, depending on who sent it.

Documents can take days before they're processed. Many companies manage expectations by advising that it'll take around two weeks to receive a reissued paycheck.

If a check has been lost or damaged to the point that it can't be deposited, it should be reissued. A reissued check will have a different check number than the original check.

The easiest way to re-issue a check from a prior period it is to create a bank deposit with today's date and assign the deposit to the same expense/asset/liability account as the original check. Then, issue the new check.