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The Golden Rule is simple: Fax unto others as you would have others fax unto you. People need to keep their fax machines open to receive important documents, but that means the machine is open to unsolicited documents as well. When one document is coming in, all others are held up.

It's important that the fax cover sheet declares the document as “confidential” or “for authorized eyes only.” Aside from these items, it is not recommended to include specific details in the fax cover sheet. For example, you may not include the patient's name as this violates HIPAA standards.

You should always use a fax cover sheet when sending fax messages. Not only is it proper protocol, but it also helps your message get to the right person.

Where and how to put attention on a fax? The attention (“Attn”) will be followed by the name of the recipient. The “Attn” line should always appear at the very top of the delivery address, just before the name of the person you're sending it to. Use a colon after “Attn” to make it clearly readable.

Fax cover sheet templates also often include a comment section as it is likely that the basic instructions may not fully cover the actionable steps you intend your recipient to take. In this section, you can add extra instructions or additional details which may help clarify the intention of the fax.

Essential Fax Cover Letter Elements are: Include your name and contact information. Include your fax number. State the purpose of the fax. Include the intended recipient's contact info. Date and time sent. Number of pages in the document.

A fax cover letter, sometimes called a fax cover sheet, differs from a regular cover letter in several important ways. A traditional cover letter goes before your resume, introducing you and your qualifications. A fax cover letter only appears when sending a fax, and it states what information a recipient will find.

It is highly recommended that the word “confidential” appear prominently (in large type) on the cover page. The confidentiality notice should clearly state that the fax may contain information protected by law and should therefore only be viewed by the intended recipients listed on the cover page.

To: (the company or person who is receiving the fax message). Attn: (the specific person who needs to get the fax).

Do You Put a 1 Before a Fax Number? Faxes use the same network as voice calls. That means you may not need to add a 1 before the fax number when sending a fax to a recipient within your area code. However, if you send a fax long distance, you'll likely need to add the 1 before the area code prefix.

Make sure it contains the following: Sender's name and contact information. ... Sender's company name and logo. ... Date and time of fax transmission. ... Total number of faxed pages. ... Recipient's name and contact information. ... Confidentiality notice. ... Summary or description. ... Relevant notes.

This includes the company's name, as well as contact information like its address, phone number and fax number. Your information. Information about who is sending the fax should also be included on the cover sheet for faxing. This includes your name, phone number and email address.