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It's important that the fax cover sheet declares the document as “confidential” or “for authorized eyes only.” Aside from these items, it is not recommended to include specific details in the fax cover sheet. For example, you may not include the patient's name as this violates HIPAA standards.

Where and how to put attention on a fax? The attention (“Attn”) will be followed by the name of the recipient. The “Attn” line should always appear at the very top of the delivery address, just before the name of the person you're sending it to. Use a colon after “Attn” to make it clearly readable.

Elements of a Successful Fax Cover Sheet Include your name and contact information. Include your fax number. State the purpose of the fax. Include the intended recipient's contact info. Date and time sent. Number of pages in the document.

Elements of a Successful Fax Cover Sheet Include your name and contact information. Include your fax number. State the purpose of the fax. Include the intended recipient's contact info. Date and time sent. Number of pages in the document.

Fax cover sheet templates also often include a comment section as it is likely that the basic instructions may not fully cover the actionable steps you intend your recipient to take. In this section, you can add extra instructions or additional details which may help clarify the intention of the fax.

The Golden Rule is simple: Fax unto others as you would have others fax unto you. People need to keep their fax machines open to receive important documents, but that means the machine is open to unsolicited documents as well.

Documents sent by fax are considered legally binding, especially if they are signed by a physical or digital signature. E-mails, on the other hand, are not always legally binding.