Get Appendix 2 Health Records Inventory Form - Admin1fifeorguk

This guide provides detailed instructions on how to effectively fill out the Appendix 2 Health Records Inventory Form online. Whether you are familiar with health record management or are new to the process, this guide is designed to support you in completing the form accurately.

Follow the steps to successfully complete the health records inventory form.

1. Begin by selecting the 'Get Form' button to access the form and open it in your preferred document editor.
2. In the first section, fill in the return date, division or CHP, location, directorate or department, and the contact name. Make sure this information is current and accurate.
3. Indicate whether your department stores manual records by answering the corresponding question. If yes, provide the record name and any alternative names where appropriate.
4. Specify if the records are active or inactive, and indicate if duplicates of the record are held. Note who is responsible for managing the record and include their job title and contact information.
5. Choose the format of the record from the options provided: paper, film/X-ray, microform, or other. Provide a short description of the content of the health record.
6. Answer questions concerning the reason for collecting this information, the source of the information, whether personal data is contained within the records, and any access restrictions.
7. Provide details on whether the records are shared with staff or others outside the organization, and include the purpose of sharing any personal data.
8. Estimate how many records are held, and indicate if a register or index is maintained. Specify where the records are stored.
9. Assess if there is sufficient storage available now and in the future, and answer whether the storage locations are secure.
10. Evaluate any concerns regarding the storage conditions and whether there is a record tracking system for records that leave the department.
11. Specify the retention period for the records, actions taken when the retention period is exceeded, and provide any further comments that may assist in clarifying your management of the records.
12. Once you have completed all sections of the form, ensure to save your changes. You may then download, print, or share the form as required.

Complete your health records inventory form online today to ensure an accurate and comprehensive record management process.