Get Avid Agenda Template

The first step in writing a meeting agenda is to define the meeting's primary purpose. Then you can relate every agenda item to your goal. Ensure the meeting's purpose is clear and achievable to keep the meeting as focused and productive as possible.

The 4 Ps of an effective meeting — purpose, product, people and process — matter for numerous reasons. The main reasons these tenets matter include: They keep meetings productive — Without the four Ps, your meeting can quickly go off the rails.

Agendas typically include a list of discussion or action points in the order in which they will be discussed, and, in the case of particularly long meetings, an agenda might also include specific times or time frames for each point being covered.

Here's a quick rundown of what you should consider including in an all-purpose meeting agenda: The purpose, goals, and objectives of the meeting. Points to be discussed, including time reserved for asking questions after each point. Timeframes for each point (including questions afterward)

An effective meeting agenda clearly states meeting goals and discussion topics. It is written in a way that helps team members get on the same page, before, during, and after the meeting, providing all necessary information to set the team up for success.

An overview that lists what will be discussed during the meeting: Your meeting agenda should contain a full list of items that will be discussed during the meeting to ensure that everyone is on the same page. These can be topics to brainstorm, decision-making items, or open-ended questions.

How to write a meeting agenda Identify the meeting's goal. ... Ask participants for input. ... List the questions you want to address. ... Identify the purpose of each task. ... Estimate the amount of time to spend on each topic. ... Identify who leads each topic. ... End each meeting with a review.

A template should have a header with the meeting title, date, time, location, and facilitator. It should also have a body with the agenda items, time allocation, responsible person, and desired outcome. Finally, it should have a footer with any additional information, such as attachments, action items, or feedback.