Get Canada Sandman Hotel Group Central Reservations Credit Card Authorization Form 2013-2025

This document is called a credit card authorization form. Although not legally required, credit card authorization forms may be a best practice for merchants in certain situations. It is also advised that you inform your client and provide them with how fees will be handled in future transactions.

What Is a Hotel Credit Card Authorization Form? A hotel credit card authorization form is a document that enables a guest to stay at a property when a third-party (i.e., another person or organization) is paying for it.

Card authorization is approval and permission to conduct transactions. This permission is granted by the card issuer, i.e. the bank that provides the card to the customer (in simple terms, the customer's bank). Usually, the process happens through a credit card processor and validates the card information.

Typically it contains: The cardholder's credit card information: Card type, Name on card, Card number, Expiration date. The merchant's business information. Cardholder's billing address. Language authorizing the merchant to charge the customer's card on file. Name and signature of the cardholder. Date.

A credit card authorization form is a document that customers (or cardholders) fill out to grant businesses the permission to charge their credit card. Credit card authorization forms are more often used for larger purchases (think cars, computers, etc.) than they are for smaller, everyday items.

Someone may take the information on the credit card authorization form for malicious purposes like identity theft. Not to mention signing the form for multiple transactions can damage the customer experience.

The form protects the hotel by ensuring funds are available to pay for the room and that the charges will be approved. It also protects the cardholder by only authorizing certain charges within a specified time frame, so the traveler can't use the card on unapproved expenditures.