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In the Outlook app, navigate to New Message in the top right corner, click Signature within the panel that will appear upon creating a new message, select Manage Signatures, press the addition (+) sign to add a new signature, name/title the new signature and, after creating it, select the Save icon.

=Check your signature settings: Go to File > Options > Mail > Signatures. =Make sure you have only one signature set up and that it is being used as the default signature. =Check for conflicting rules: Go to File > Options > Mail > Rules.

We typically suggest having your name and job title at the top of the signature.

When there are multiple titles and departments, list the location of your office on a separate line under all the titles and department listings (see examples 4 and 5). The room number should be listed before the building name. List phone, fax, mobile number, and email address in this order.

Steps to choose a default email signature in Outlook Click on Message. Choose Signature and then Signatures. Go to Select Signature to edit. Go to Choose default signature and on New messages, click on the drop down arrow and choose the signature that you wish to set as the default.

What to Include in an Email Signature First and Last Name. Affiliation Info (Such as Job Title and Department) Secondary Contact Information. Social Profile Icons. Call to Action. Booking Links. Industry Disclaimer or Legal Requirements. Photo or Logo.

Change email signature in Outlook for Windows Open Outlook and click on the File tab. Click Options and then choose Mail. Scroll down to the Signatures section and click the Edit button. Make your changes in the Signature Editor and then click OK.

You have no “legal signature” so there is no barrier to changing it. If you wanted to sign every document you've ever signed differently, that's perfectly acceptable, though it could cause some issues if someone checks the back of your credit card and the signatures don't match.