Get Photo Consent Form

Informed consent means that the individual understands and agrees with the taking of the photograph or video, as well as with its purpose and the planned use (including its publication). The consent must be obtained in circumstances that ensure that the individual is not coerced in any way.

'I give permission for the [insert name/organisation] to use my photograph and other media such as film and quotations, on [insert name/organisation] promotional material and publications, for which it may be suitable. '

I hereby grant permission to (your library's name) to use photographs and/or video of me taken on (date) at (location) in publications, news releases, online, and in other communications related to the mission of (your library or institution's name). Thank you!

The consent form should describe if/when identifiable data will be destroyed and how such data will be protected and how it will be used or shared. Language - Consent forms should be written in the 2nd person (i.e., "you are") and in a language that is clear, concise, and understandable to the subject population.

How do you write a consent form? Use language that makes sense to your audience. Be conversational and direct, and avoid industry jargon. Write in the second person. Consent forms should directly address participants, using “you,” “your child,” etc. Minimize passive voice.

Obtaining permission Once you have determined the identity and location of the copyright holder, getting permission may be a simple matter of exchanging letters with the copyright holder. You send a letter to the holder asking for permission and stating how you intend to use the image.

If you prefer to write your own consent document, you may do so, but be sure to include all required elements of informed consent.

A photo release form is a legally binding document that grants a photographer, business entity, or specified individual (the “Releasee”) authorization to obtain photographs for personal or commercial use.