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Best Practices for Writing a Collection LetterKeep it short and to the point; don't use complicated language.Include your contact information, including phone number, email address, and mailing address.Type the letter; don't handwrite it.Use company letterhead.More items...?
This first collection letter should include important points, such as:Days past due.Amount due.Note previous attempts to collect.Summary of account.Instructions- what would you like them to do next?Due date for payment- it is important to use an actually date, not in the next 7 business days as this can be vauge.More items...
Send debt collection letters. Your first letter should have the same friendly yet firm tone you would use on the phone, while reminding the client of their debts. Later letters can state your intention to send the client to collections or pursue legal action.
A collection letter is a written notification to inform a consumer of his due payments. It is an official message to a borrower. A collection letter may include reminders, inquiries, warnings or notification of possible legal actions.
A debt collection letter should include the total debt owed, the initial due date, and any necessary warnings of impending legal action. This article is for business owners and freelancers looking to formally pursue debts from nonpaying clients.