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This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically a leak in the roof. With this form, the tenant makes a request for repair pursuant to the lease.
State that you will be making a complaint.
Explain why you are making a complaint and make sure to add your account of the event and other supporting facts.
Let the management know what steps you wish to be made to address your complaint.
End on a positive tone.
One way to get your landlord to fix bad conditions is to withhold all or some of your rent until the landlord actually makes the repairs. This is called "rent withholding." Tenants have a right to withhold rent because landlords are obligated to provide safe and habitable housing under the warranty of habitability.
Clearly, state what you demand to be repaired by the person.
Mention the period since it has been causing a problem and that it is high time.
Without being too harsh, the letter is written as a warning to the person.
Address the person well.
The date that the tenant warning letter was written.
The name and the basic personal information of the tenant.
The name of the landlord or the owner of the property.
The reason why a tenant warning letter has been written.
The incident or situation that the tenant is involved in.
Dear (Name of landlord or manager), I am writing to request repairs to the (appliance, heating/air conditioning, plumbing issue be specific!) due to (reason for repair; this could include things such as broken handle, leaky sink hose, even normal wear-and-tear that would necessitate replacement).
Use an appropriate business letter format.
Keep it simple.
If appropriate, provide the recipient with pertinent information to help them remember who you are.
Briefly explain what it is you want the reader to do.
Explain precisely what your request is.
Mention the reason for the request.
Use polite language and a professional tone.
Demonstrate respect and gratitude to the reader.
The content of the letter should be official.
You may provide contact information where you can be reached.
To give you an idea, it's in good taste to start your letter "Dear Mr./Ms. Insert Name Here," as is the case with any polite letter. No matter how much you might want to give your landlord a piece of your mind, do yourself a favor and refrain from calling him a slumlord.
Your landlord is always responsible for repairs to: the property's structure and exterior. basins, sinks, baths and other sanitary fittings including pipes and drains. heating and hot water.
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