Acceptance letters or emails generally follow a phone conversation or written job offer. They allow you to confirm the details of your new job.This appointment is expressly subject to and conditioned upon the provisions of Section 8.3. International visa applicant. Creating the Offer Letter Below, please find guidance around creating and extending a GA offer letter and adding the GA to grad payroll. The college admissions board often specifies their preferred method of communication in the acceptance letter. Additionally, I shall complete all employment and insurance forms for the new employee orientation. I look forward to working with you and your fine team.