There are two sections in this Acceptance of Appointment form: • Individual Person Appointed as Guardian or Conservator – Fill out this section if. Download a free Board of Directors Acceptance Letter template.Use this letter to formally accept your appointment as a director on a company's board. I am writing to confirm my acceptance of your employment offer on April 20 and to tell you how delighted I am to be joining XYZ Corporation in Chicago. Step 2 - Complete the Document. Fill out all relevant fields in Form PRO1504, take a break, and then review. Completed forms can be mailed to our office, or an appointment can be scheduled for in-person service. As an HR personnel, you need to know how to write a letter of appointment to give employees a detailed description of the position offered. Letter of General Administration. 123 Main Street City, State, ZIP.