This bonus award letter sample provides a clear structure for communicating bonus awards to employees. This shows your team member that you appreciate them and may motivate them to continue their hard work.Related: When Are Bonuses Paid Out? Employees receiving any bonus payment must complete a memorandum of agreement. The understanding of how an employee earns one may lead to an expectation to receive the bonus regularly. When filing Form VA-6H, Wage and Tax Statements (Form W-2) must also be submitted electronically for each employee using Web Upload or eForms. Any paid sick leave not used in the year accrued must carry over to the following year. Groups of Employees. This bonus announcement sample letter may be used as a memo to all workers or to an individual employee. This bonus announcement sample letter may be used as a memo to all workers or to an individual employee.