A condolence letter is a timetested way to tell the bereaved that their loved one mattered to you, that you care. " "We would like to express our sincere condolences to you and your family.Maintain a respectful and compassionate tone throughout the letters. Emphasize offering support to the grieving colleague(s) and their families. Dear Claimant: Please accept our condolences on your recent loss. Edit, sign, and share sample letter condolence online. No need to install software, just go to DocHub, and sign up instantly and for free. A letter offering a friend or associate sympathy for the death of his or her loved one who has been ill respectfully acknowledges the reader's misfortune. Please accept our condolences on your recent loss. A letter offering a friend or associate sympathy for the death of his or her loved one who has been ill respectfully acknowledges the reader's misfortune.