Navigating what paperwork to fill out when a loved one passes away can be confusing and overwhelming. Below is a checklist to help:.Keep the letter as brief and as short as possible. When you start the letter, you want to mention the name of the deceased and acknowledge their passing. Condolence letters do not need to be long; a brief, heartfelt note of sympathy will mean a lot to its recipient. Expressing condolences is vital in times of loss. Use our examples on how to send condolences to craft a thoughtful message of sympathy. Wishing you peace and strength as you cope with this loss. Our team is here to support you during this challenging time. " The envelope was postmarked December 21 in Roselle, Illinois, where my dad's office was located.