" "We would like to express our sincere condolences to you and your family. Acknowledge the loss and name the deceased.If you knew the person who died, or your colleague has talked to you about his loved one, share a memory in your condolence. "I am deeply sorry for your loss. Keep the letter as brief and as short as possible. Please know that I'm here for you if you need anything. "We're sorry to hear about the loss of your ___. " "The office is sending our deepest condolences to you and your family. Sending you peace and strength. " Writing a Sympathy Card Message for Friends.