"We hold you close in our thoughts. We are deeply sorry for your loss.A single sincere line expressing the genuine feeling you had for the deceased is all you need to write." Please know that I'm here for you if you need anything. "Please accept my sincere condolences. If there is anything I can do to help you during this difficult time, please let me know. Use words of sympathy that remind the bereaved that they are not alone in their feelings of sadness and loss. Note special qualities of the deceased. Don't write, "If there's anything I can do, please let me know," because it puts the responsibility on the bereaved colleague. A Short List of Appropriate Phrases: Our thoughts and prayers are with you during this difficult time.