Please know that I'm here for you if you need anything. There is no rigid formular that your condolence letter must follow, so feel free to get as creative as you want with it.Tell them you are sorry for their loss and that you are thinking of them. Even that much will remind them that you are there. If you knew the person who died, or your colleague has talked to you about his loved one, share a memory in your condolence. A Short List of Appropriate Phrases: Our thoughts and prayers are with you during this difficult time. Please accept my condolences on the loss of your partner. Our thoughts and prayers are with you during this difficult time. You will find ideas from seasoned Hallmark writers for good, helpful and hopeful things to write in a sympathy card. " "We would like to express our sincere condolences to you and your family.