We've crafted a template letter to help you effectively communicate your concerns to your state and federal representatives. ZIP Code: Phone Number: E-mail Address: Check here if you would like to receive important notices via e-mail from the Ohio Secretary of State's office regarding.In this packet of material you will find an application for public assistance. Thank the legislator for his or her support and offer to address any questions that he or she might have. This form should be used if you wish to file a Statement of Authority for a domestic (Ohio) limited liability company. When emailing a prospective employer, begin the email as you do your formal cover letter: ("Dear Mr. Jones,"). Explain why you are contacting him (e.g. Your letter should: Indicate your interest in the employer and the offer. Ask specifically for the information you need. Also, indicate why you are contacting the person.