Sample emails and letters to accept an employee's resignation, explain company resignation policies, and confirm the last day of work. Assuming you had emailed your resignation mail, go to your sent folder , open the mail and click reply.A resignation acceptance letter is a formal way to acknowledge that you accept your employee's request to resign. A sample form to document an employee's verbal resignation. I submitted my resignation letter two weeks ago. I have a couple questions on the proper process of accepting a resignation, as well as filling the vacant position. The assembly may decline to accept a resignation. Without the consent of the person resigning the date cannot be changed. Acknowledge the resignation in an email, letter, or other writing in order to formally and unambiguously identify the last day of work. This alone means you should pay out the full notice provided not just the two weeks.