Take note of the details of the offer, as specified in your offer letter, and respond appropriately. Employment Offer Letter Instructions.It's perfectly okay to reply with, "Thank you for the offer. I really appreciate it. Download Virginia Employment Acceptance Letter template, modify and send for signing using BoloForms Signature. Check your email for the job offer letter and the background check. You have to esign it and if you're over 18, pass a background check. Explain that you accepted a job offer, that the acceptance was in writing, and say who sent you the offer. I received a tentative offer letter in June for a position a VA hospital. I did all the stuff (vetpro, security clearance, drug screen etc).