How should names be entered in the resolutions? Use the person's complete legal name as it would appear on a birth certificate or driver's license.Free meeting minutes template for a Corporation or LLC. The Resigning Director template is available for immediate download. Download Arizona Corporate Resolution template, modify and send for signing using BoloForms Signature. Meeting minutes should always record any changes in the board's membership and its officers. 1. Step 2: In the meeting, the board members will take note of the resignation. Another reason to make a resolution is to record a major purchase or change in the business. Information and instructions for completing a "Resolution Statement" for divorce or legal separation.