Your Statement of Resignation Don't bury the lede! Make it clear that your letter is meant to communicate your exit from the board of directors.As you prepare to leave the HOA board, draft a resignation letter that will be given to all the board members as well as everyone in the HOA community. How to Resign from a Board (of Directors) (4 steps). Write at least 3 paragraphs - one about your moving out, 2nd about your learning experience and 3rd expressing gratitude. And finally conclude t. The director willing to resign must submit a resignation letter to the company's board of directors. This ought to be recorded in the minutes. ((One source I read suggested that a resignation letter be attached to the board meeting minutes. Talk to your other two board members first.