An Employer shall make every effort to obtain a signed resignation from each employee in a status position who voluntarily separates. A copy of this notice has been sent to the principal office of the corporation at least 10 days prior to the date of its filing with the Secretary of State. 6.Any person desiring to resign from his position in the department shall submit two executed copies of such proposed resignation to the board. Start with the facts and be direct. The best way to resign would be to type a letter, print it, then sign it and deliver it to the appropriate person. The following are the things to keep in mind when writing an immediate resignation letter: Write the date first. Explain only necessities.