This article will address how to write a retirement letter of resignation and provide an example that you can use as a template for your own retirement letter. Download and use this resignation letter template for family illness to communicate your decision to leave your job effectively.Add contact details, company name, and date. My dear Mr. President: It is with inexpressible disappointment that I find it necessary, for considerations of health, to retire from public service. State your intention to resign: Clearly state in the opening paragraph that you are resigning from your position. Be direct and to the point. 2-3-2 Vacancies which occur in the offices of Chairman, Vice. Chairman or Clerk shall be filled at the next regular Council meeting following the vacancy. Fill out our Event Request Form to get started. You want to give at least a two weeks' notice.