Policy Statement: It is the policy of the City of Houston to consider any employee as having resigned his position with the City when. State the name of the entity as currently shown in the records of the secretary of state. 2.Utilize our Board Resignation Letter Template to notify the board and relevant parties of your decision to step down from your position. How to fill out the Director Resignation Letter Template for Companies? 1. Enter the date on the letter. 2. I will go over a step-by-step resignation template letter you can use, how to structure it and provide examples of resignation letters. A single person can be the president, secretary, sole director, and sole shareholder. When stepping down from a director position, it's useful to offer a letter of resignation as formal documentation of your intent to leave. " This law is in the Texas Business Organizations Code. Writing a lengthy resignation letter is unnecessary, and a few paragraphs are sufficient.