Filing of Form DIR-12. This checklist covers the steps to take when a director of a Canadian federal corporation is resigning.1, Step 1: Notification, The director willing to resign must submit a resignation letter to the company's board of directors. Your resignation letter should state your intention to resign and advise that you will be ceasing to act as a director at a specific date in the future. Prepare a written, dated, signed resignation letter that indicates the effective date of your resignation. A director should submit a written resignation letter that notes the effective date of their departure. Each type of piece moves in a distinct way. Leah Gardner has been elected to fill the open seat on the District 196 School Board in the Nov. The procedure is as follows: The King's Commissioner consults with the leaders of the political groups on the municipal council. 1, Step 1: Notification, The director willing to resign must submit a resignation letter to the company's board of directors.