Utilize our Board Resignation Letter Template to notify the board and relevant parties of your decision to step down from your position. How to Resign from a Board (of Directors) (4 steps).As you prepare to leave the HOA board, draft a resignation letter that will be given to all the board members as well as everyone in the HOA community. In the opening paragraph, clearly state that you are resigning from your position. The quickest and easiest thing would be for that person to submit a resignation letter to the other board members. Send an email and say "I quit. " Or say "I am sorry I will not be able to fulfill my duties for the board. To my fellow Board of Directors,After four years of success as your chairman, I'm seeking reappointment for another term of leadership. Largest forms database in the USA with more than 80,000 federal, state and agency forms. Many associations have it written within their bylaws that remaining board members can appoint someone to succeed the resigning director.