As you prepare to leave the HOA board, draft a resignation letter that will be given to all the board members as well as everyone in the HOA community. Send an email and say "I quit." Or say "I am sorry I will not be able to fulfill my duties for the board. The quickest and easiest thing would be for that person to submit a resignation letter to the other board members. This letter aims to state that I intend to resign as a board member of. Honorable Alfred A. Sheridan. Many associations have it written within their bylaws that remaining board members can appoint someone to succeed the resigning director. MIFMA's bylaws specify an eleven-member board. 31, in a handsigned letter to members of the BATA board.