They use the Separation of Employment Notification (Form NCSEP) to notify the Department if the employee is no longer employed. In the body of the letter, immediately state your intention to resign and provide your reasoning, including only positive feelings towards your work experience.Jotform's Resignation Form template is customizable and easy to use. State your intention to resign: Clearly state in the opening paragraph that you are resigning from your position. Be direct and to the point. After the employee has completed the form, the immediate supervisor must sign and forward to the Human. Resources Department. Unless otherwise defined in the Office of State Human Resources Manual, the last day the employee reports to work will be the separation date. What exactly is the procedure for resigning from office, and when do such resignations become effective?