As you prepare to leave the HOA board, draft a resignation letter that will be given to all the board members as well as everyone in the HOA community. Name and position: State your full name and the exact board seat you're vacating.Resigning, however, is more like quitting. If a board member's term expires, the remaining board members can usually appoint a replacement. There are no statutory requirements or guidelines for local government board resignations. Send an email and say "I quit. " Or say "I am sorry I will not be able to fulfill my duties for the board. The quickest and easiest thing would be for that person to submit a resignation letter to the other board members.