Resignation letters are professional courtesies that extend your professionalism, even in the last days of current employment. Use one of our resignation letter templates.The complete guide to writing your resignation letter including expert tips, free copyable samples, and templates. Obtain a copy of the separating employee's resignation letter. 3. The Office of Employee Relations is responsible for maintaining and updating the City Policy Manual (CPM), which is the City's Administrative Policy Manual. Once completed, note the SST number and come into our office to finish the process. We regret that we are not able to give advice on how to fill out the form; you are responsible for filing it out completely and accurately. State your intention to resign: Clearly state in the opening paragraph that you are resigning from your position. Be direct and to the point.