A resignation letter is a business letter, so it follows formatting conventions for business letters. If a Commissioner moves out of the City of the San José with six or more months left on their term, the commissioner shall be deemed automatically resigned.The Office of Employee Relations is responsible for maintaining and updating the City Policy Manual (CPM), which is the City's Administrative Policy Manual. The choice of calling a special election or appointing someone to fill the vacancy is entirely up to the San José City Council to determine. Obtain a copy of the separating employee's resignation letter. 3. Santa Clara County child welfare official resigns a year after infant's fentanyl overdose rocked community. An unexcused absence could pave the way for his removal from office, but the majority of the council ended up voting to excuse Torres's absence. While the justice system will sort out what happens to Torres, San Jose cannot have a leader in power with such an astonishing lack of judgment.