In addition to the application form and fee, the applicant must submit a. Notary Public applications must now be submitted using the online application portal.This article and video will show Notaries to fill out each part of a notarial certificate, and common mistakes to avoid. Here are five steps for correctly performing an acknowledgment: 1. Require personal appearance. A One Time Showing Agreement is a commission agreement signed between a buyer's agent and a seller for specific named buyers. Mail notarized form or bring to: Dutchess County Clerk's Office 22 Market Street Poughkeepsie, NY 12601. "Notarial certificate" means the notary's documentation of a notarial act. It is your responsibility to provide an engraved official seal or official rubber stamp prior to completing the application form. The following are basic rules for proper and safe notarization: 1) Keep your notary seal in a safe place; 2) Do not notarize a signature unless the signer.