The key is to make it look businessletterlike. Simple steps for how to write an employee appreciation letter to help your employees feel recognized, valued, and indispensable.Learn how to write an employee appreciation letter with these templates and examples. Download the template for free (PDF or Word). You are welcome to use thank you cards, branded stationery, lined paper, or plain white printing paper for your letters. If you are requesting recognition for a retirement, military retirement, or Eagle Scout ceremony, please complete the letter request here. Here's a small samples of a appreciation letter done right. Your thankyou letter doesn't need to be lengthy. A short and to-the-point note should suffice. I want to convey my heartfelt gratitude to all the members of the foundation who work tirelessly to make the world a better place for individuals like me.