Learn how to write an employee appreciation letter with these templates and examples. Download the template for free (PDF or Word).On behalf of Name of Your High School, I would like to personally thank you for volunteering your time at our College Knowledge Month event(s). I appreciate you taking time from your busy schedule to meet with me. Guidelines for writing appreciation letters: State what you appreciate and briefly explain why. We'll provide you with email templates and guidelines to help you craft your thankyou notes. To help you create a sincere thank you note, we detail a few guidelines that are imperative, yet easy to follow.