SAMPLE THANK-YOU LETTER​​ Dear Mr. Jones: Thank you for meeting with me yesterday to discuss the management position that is currently vacant at your company. Learn how to write an employee appreciation letter with these templates and examples.Download the template for free (PDF or Word). Write sincerely and clearly. Use a friendly tone that accurately expresses your appreciation. The most important thing is to express your appreciation. Include a complimentary close at the end of your letter before your name. Your hard work, expertise, and ability to overcome challenges were instrumental in its success. Thank you for your dedication to excellence. Thank you for your wholehearted support.