Learn how to write an employee appreciation letter with these templates and examples. Download the template for free (PDF or Word).Please review the following guidelines and sample letter to assist with writing your thank you letter. Guidelines for writing appreciation letters: State what you appreciate and briefly explain why. The Office of Governor Cooper can provide letters of recognition for special events and occasions held in the state of North Carolina. Saying thank you to someone should happen soon after the event, gift, favor, or other action for which you're thankful. I want to congratulate you personally for completing your year with < company name >. It has been a pleasure working with you. This article explores the value of sending gratitude messages and introduces guidance and templates for writing them. Be courteous and informative in your communication.