Learn how to write an employee appreciation letter with these templates and examples. Download the template for free (PDF or Word).Simple steps for how to write an employee appreciation letter to help your employees feel recognized, valued, and indispensable. You are an essential part of our company, and we hope you continue to inspire others with your outstanding performance. The message of appreciation should stand alone. Be brief, warm, and sincere. Method 1 of 3:Crafting Your Letter 1. Recognize and appreciate the recipient's efforts, outlining their positive impact on the organisation, team, or colleagues. Encouragement:. Express sincere gratitude for the recipient's participation and contributions to the event. In the fastpaced business world, it's easy to overlook the power of a simple "Thank You.