What should your appointment request letter include? Downloadable forms for eFiling, Divorces, and Suites Affecting the Parent-Child Relationship, Child Support, Hail Claims, Legal, LegalEase, and Passports.I am writing to request an appointment with you at your earliest convenience. Meeting request email 24 examples and templates. How do I fill this out? Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. You may fill out the change of address form or simply make the request in writing. Some of these documents require Adobe Acrobat Reader to view. For a free version of Acrobat Reader, please click on this logo.