What should your appointment request letter include? I am writing to request an appointment with you at your earliest convenience.Meeting request email 24 examples and templates. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners. Application for Appointment (Must be on Broward County Form). However, our clerks are working hard to get each customer processed as quickly as possible. Therefore, while our business hours remain the same, i.e. Detainees cannot receive incoming calls.