What should your appointment request letter include? The document provides several sample letters and emails requesting a meeting appointment.The samples cover various scenarios. Meeting request email 24 examples and templates. I am writing to request an appointment with you at your earliest convenience. These sample letter templates are provided as a reference for practices developing their own materials and may be adapted to local needs. Make sure to clearly state the reason for writing the letter in the opening paragraph. A nonengagement letter removes that ambiguity in a similar situation. It makes it clear that you will not be representing the client. Sign up for our newsletter to stay up to date with Equip for Equality.