What should your appointment request letter include? These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners.I am writing to request an appointment with you at your earliest convenience. Manage meeting requests like a pro with our indepth guide to writing the best meeting request emails. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. Attorney List must fill out an application available in the Court Services Office in Room 203 in the Fairfax County Courthouse. How to write a short meeting request letter? First, you will need to contact the Zoning Department and fill out a Use Permit Application. For private residences, there is a limit of one sample site per customer.