What should your appointment request letter include? In this article, we explain how to schedule a meeting via email, and we offer templates and samples to help you create your own message.I am writing to request an appointment with you at your earliest convenience. Manage meeting requests like a pro with our indepth guide to writing the best meeting request emails. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners. You're an expert policy analyst, and a client has asked for your help. Sample email about how to write a short meeting request letter? A food establishment must have a permit from Harris County Public Health to operate.