What should your appointment request letter include? This form must be completely filled out.I am writing to request an appointment with you at your earliest convenience. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. To start a case, you must use the Conciliation Court Claim Form. Filling Out the Form. Manage meeting requests like a pro with our indepth guide to writing the best meeting request emails. These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners. Manage meeting requests like a pro with our indepth guide to writing the best meeting request emails.