I am writing to request an appointment with you at your earliest convenience. Sample Meeting Request Letter.Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. What should your appointment request letter include? An appointment letter is a formal document that a hiring manager uses to present a candidate with a job offer and outline the aspects of the role. If you need to write a request letter and don't know where to begin, check out our handy guide below to make your letter more professional and persuasive. This article gives you an expounded knowledge of meeting request emails, their importance, best practices, and examples to inspire you. The document provides several sample letters and emails requesting a meeting appointment. The samples cover various scenarios. If you have questions, I'd love the opportunity to schedule a phone call or a meeting to discuss it further.