What should your appointment request letter include? I am writing to request an appointment with you at your earliest convenience.A cover letter serves as an introduction to your resume. There are two types. Manage meeting requests like a pro with our indepth guide to writing the best meeting request emails. These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. You need to fill out a form to be considered for "Poor Person Relief. You can fill out a form now or in the future.