What should your appointment request letter include? I am writing to request an appointment with you at your earliest convenience.The document provides several sample letters and emails requesting a meeting appointment. The samples cover various scenarios. Manage meeting requests like a pro with our indepth guide to writing the best meeting request emails. These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners. Find a simple format example of an appointment letter to download in doc word. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. State the position you are applying for, how you found out about it, and ask for consideration based on your skills and experiences you have to offer.